Online board management is designed to help organisations organize more efficient meetings. Through enabling board members to collaborate more effectively, it can significantly reduce the time spent on organizing and attending meetings, as well as the administrative tasks involved in setting up meetings.
A great online board solution can be accessed on any device with an internet connection, regardless of whether it’s a tablet, desktop computer or smartphone. This makes it easy for board members to access their documents and files at any time. In addition, it helps to save money on printing costs and the expense of sending documents to all stakeholders by allowing boards to share a single link which will lead to all relevant documents for the board.
A board management system online can also be very useful to share and store information like committee reports and fact sheets, HR reports, financial reports, and other documents that have an easy-to-use feature for sharing files. It can be set up to ensure that new documents are uploaded automatically to the agenda of a meeting or to the board portal, and that notifications are sent when the documents are added.
Board members can take notes during meetings and the software allows them to highlight key points. A board management software that has this feature can increase discussion and help to encourage participation during meetings. This helps to keep the meeting on schedule. Modern online board management portals also make it easy for boards to work between meetings, with actions recorded and tracked, as well as automated reminders of deadlines and responsibilities.